Article 4 - Committees

I. Committees may be created by the Board or by the President as warranted.

II. Unless otherwise specified, the Committee Chair will report to the President.

III. For Permanent Committees, Chairs shall be reviewed annually at the first Board meeting of the calendar year, or as soon as practical thereafter. Additional reviews may be conducted as needed if the Board feels the Committee Chair is not fulfilling the Chair’s responsibilities.

IV. Committee Chairs may seek committee members; however, the Chairperson is ultimately responsible for the actions and inactions of the committee.

V. Committee Chairs shall not enter into any contracts or assume any debts without prior authorization by the Board.

VI. Committees shall develop budgets for each activity/function and submit them to the Board for approval.

VII. All committee meetings shall be open to all Members.

VIII. The President shall serve as an ex-officio member of all committees.

IX. There are hereby established the following Permanent Committees:

     A. The Information Committee shall be responsible for maintaining the BDGA website and kiosks. This committee will be chaired by the Secretary/Information Officer. The BDGA Webmaster shall also serve as a member of the Information Committee.

     B. Course Committees shall be responsible for improving and maintaining their respective disc golf courses. There shall be one Course Committee for each disc golf course developed and maintained by the BDGA. The Chair for each Course Committee shall be known as the Course Director. Responsibilities of the Course Director are as follows:

          1. Insure that broken or vandalized equipment is repaired or replaced as soon as is practical,

          2. Coordinate major course maintenance, development and/or redevelopment with the LFUCG Parks Department or any other owners of the property on which the course is developed, especially with regard to tree removal, fairway movement or redesign, concrete work, etc.,

          3. Serve as primary contact to the Parks Department (or other entity) on all issues that arise concerning that course,

          4. Perform community outreach,

          5. Coordinate all course design changes through the Board for approval prior to initiating any work,

          6. Develop a budget in accordance with Article 3 Section 9D of these bylaws.

     C. The Merchandising Committee shall be responsible for maintaining the BDGA merchandise inventory and sales thereof. The Chair of the Merchandising Committee shall be known as the Quartermaster and shall report to the Treasurer and develop a budget in accordance with Article 3 Section 9D of these bylaws. The Quartermaster shall make no major purchases ($50 or more) without the approval of the Board.

X. There are hereby established temporary committees to be known as Event Committees. An Event Committee shall be responsible for running an event or tournament and shall be disbanded when the post-event reporting responsibilities have been completed. The Chair of an Event Committee will serve as the Tournament Director/League Coordinator (depending on the type of event). Responsibilities of the Tournament Director/League Coordinator include but are not limited to:

     A. Coordinating with the Course Director(s) to obtain any permission needed for the event and to get the course in tournament shape;

     B. Developing a budget for the event in accordance with Article 3 Section 9D of these bylaws;

     C. Establishing planning sub-committees for the various elements of event operations (fundraising, advertising, sponsor recognition, prize and trophy procurement, course preparation, player communications, out-of-town accommodations, etc.);

     D. Coordinating revenue collection and debt collection through the Board;

     E. Officiating the event;

     F. Reporting tournament results to the Webmaster and outside sanctioning bodies (PDGA, etc.);

     G. Preparing financial statements for submission to the Treasurer and the Board.