Board Meeting Minutes

Louisville Astronomical Society (LAS) Board Meeting Minutes for August 21, 2003

Board Members in Attendance: Ken Alderson, Don Tabbutt, Jann Hall, Kevin Clark, Randall Barbour, Randy Beacher, Roger Curry, and Brian Sieg

Absent: Dee Ozsvath, David Rolink (sent notice he resigned and moved out of town) and Craig Noble

Guest in Attendance: Dick Schultz, Richard Stearman, and Greg Miller

Ken called the meeting to order at 6:30 PM.

There was a discussion to postpone the approval of the previous minutes since Jann couldn’t locate immediately.

1. Appointment to fill Sidewalk Astronomy Chair.

Since David Rolink has resigned as Sidewalk Chairperson we took nominations from our current members of the club in good standing. Ken nominated Richard Stearman, seconded by Brian. Brian nominated Dee Ozsvath, seconded by Kevin. Ken nominated Pat Peak, seconded by Randall. All guests were asked to leave the room for the Board vote. Dee was elected chair by a show of hands. With the election of Dee into this position, this left a open Board Member At-Large position vacant. We took nomination from the room. Ken nominated Richard, seconded by Kevin. Brian nominated Greg, seconded by Roger. Greg was elected the new Board Member At-Large by a show of hands.

2. Report and discussion from Mars Watch committee on upcoming events.

Ken called Kevin Raymer, Jay Cardosi, Ken Schultz personally, he tried to clear up any misconceptions. Each said that most likely they would have live coverage on the 29^th. They each will cover Wednesday, Thursday and Friday to remind the public. Bring Yellow, Blue and Green filters for the scopes. On the 27^th we will help out the Planetarium, set-up is 7:30 PM, Mars rises at 8:30, it will be 9:30 PM before its fairly visible. Ken will be on the Denton Randall and Bob Scoeler show at 7 AM, 84 WHAS AM, on August 22. We need to have club membership applications available. Randy will do a Mars info sheet. We will all call 10 members according to this order, Ken, Jann, Randy, Don, Roger, Randy. Randy will bring signs and we each need to wear our LAS T-Shirts.

3. Report and discussion from Property Manager on society's assets, including proposals on obtaining a centralized storage location for all property.

Randall handed out a proposal for LAS equipment, then a discussion followed. His company will donate the lease payment for a year, he needs a tax receipt. Brian made a motion for Randall to sign a lease for a 10 X 15 storage site in a east end location, roger seconded. Motion passed unanimously.

4. Report and discussion on the Baker Observatory, including draft policies and procedures for managing the facility.

Roger will send the updated list to the e-group for approval next month.

5. Report on dues received to date and discussion about on-line dues payments.

Kevin Clark reported that the checking has $3,000 and the savings has $1,800. We need to send letters for donations made of materials to companies and individuals on the observatory project.

Other Business

On the on-line dues payments update. Greg Miller set-up members only site for newsletters, still exploring dues payments.

The Board Members present decided to make John Martin and George Hall Honorary Members due to the length of service to the club. We all agreed to return the check to Karin Harle since she mailed it in for their membership renewal; the check was handed back to Richard.

Ken made a motion to adjourn the meeting, seconded by Kevin. Motion passed unanimously.

Meeting adjourned at 7:45 PM.

Respectfully Submitted,

Jann Hall, Secretary

222-7740 H/852-5550 W

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